CFAFF ENTRY RULES
These Rules are the set out for CFAFF 2020, organized by the Caribbean Fashion and Arts Feature Festival; a non-profit organization incorporated in Trinidad and Tobago in 2016.
The film element of the festival is a “Competition.” By entering the Contest, you accept these Rules.
The Competition is open to filmmakers who are at least 18 years old at the time of entry.
The following persons are not eligible to enter the Contest: employees of CFAFF; partner companies; and; the Contest judges; and members of the households of parties mentioned (Competition Parties).
By entering, you agree to these Rules and confirm your eligibility to enter the Competition.
2. ENTRY INSTRUCTIONS
You are required to submit original audio-visual work (Submission) in compliance with the stipulations listed in the following section between November 06, 2019 and April 08, 2020 at 11:59 p.m. Submissions will be reviewed between April 09, 2020 and April 21, 2020 (Screening Period). Submissions selected to be screened at the Festival will be announced on April 24, 2019. The Judging Period for Festival films will take place from April 27, 2020 to May 15, 2020 and Awards will be announced on closing night of the festival, May 30, 2020.
We will once again be opening up the competition to international entries.
This small non-refundable contribution goes directly toward our community focused CFAFF Arts Enrichment initiatives, which addresses violence against women and girls and bullying and issues affecting senior citizens. Upon submission payment details will be forwarded to registrants.
Entrants can only submit (1) film per Category. (see section 4)
Each Submission must be accompanied by one complete entry form and accompanying fee.
Video file submission must be the highest quality possible complying with the hosting platform’s recommended compression and uploading guidelines e.g. (www.wetransfer.com or DROPBOX)
Submissions will not be returned and CFAFF holds the right to disqualify any Submission at any time for non-compliance with the Rules. All decisions by CFAFF are final and we retain the right to not notify applicants of any disqualification or the reasons for such disqualification.
3. JUDGING CRITERIA
Each Submission must:
1 Be an original work by you. You must be one of the Submission’s primary creators and retain the necessary right to publicly display the work. Submissions must also use royalty free music or have explicit permission to utilize the music used in the production.
2 Be in the English language or have English subtitles (to the extent it contains dialogue or text).
3 Be in Short Film format (i.e. with a run time of 1 minute to 10 minutes) and can be excerpts from longer work.
4 Comply with all content requirement and restrictions set out in these Rules.
5 Caribbean Films should have a strong Caribbean ethos and focus must be placed on Caribbean fashion and style within the categories set out below.
6 Films should be no more than two years old.
Submissions will be judged based on the following elements:
1 Originality - The uniqueness and originality of the Submission.
2 Creativity - The effective use of imagination as evidenced in the Submission.
3 Message - Does the Submission clearly depict distinguishable fashion or art related elements and is the message it sends effective.
4 Submissions will be judged based upon the above elements and Award-specific considerations and Categories listed below.
4. AWARDS AND CATEGORIES
BEST CARIBBEAN SHORT FASHION FILM – Any feature, that is no longer than 5 minutes in length and can be recorded using digital any medium. Judging will take into consideration the film's direction, production design and editing as well as it's Caribbean appeal.
BEST CARIBBEAN EXPERIMENTAL OR DIGITAL ART SHORT FILM - A film that is imaginative or introspective, experimental, thought provoking and avant-garde. Films must be no longer than 10 minutes long. Poets, musicians, theatre practitioners, dancers, media artists, and digital artists are encouraged to submit their work. Equal weighting will be given to fiction and non-fiction works, taking into consideration the film's direction, production design and editing as well as it's Caribbean appeal.
BEST CARIBBEAN STUDENT DESIGNER SHORT FASHION FILM - A special category open to students enrolled in an accredited tertiary fashion program, submitting a feature, that is no longer than 5 minutes in length and can be recorded using any digital medium. Judging will take into consideration the film's direction, production design and editing as well as it's Caribbean appeal.
BEST INTERNATIONAL EXPERIMENTAL OR DIGITAL ART SHORT FILM - A film that is imaginative or introspective, experimental, thought provoking and avant-garde. Films must be no longer than 10 minutes long. Poets, musicians, dancers, media artists, and digital artists are encouraged to submit their work. Equal weighting will be given to fiction and non-fiction works.
BEST INTERNATIONAL SHORT FASHION FILM - We are for the first time inviting international fashion film submissions to enter the competition, submitting a feature, that is no longer than 10 minutes in length and can be recorded using any digital medium. Judging will take into consideration the film's direction, production design and editing
5. SUBMISSION RESTRICTIONS
The submission must also comply with the restrictions below:
1 Submissions may not contain pornographic material; contain threats to any entity, place, group, or violate any applicable laws.
2 The Submission may not infringe any third party’s intellectual property rights or infringe any third party’s privacy rights.
3 The Submission must not contain any third party work, unless you have owner authorization to use such work or such work is in the public domain
4 Entrants must not breach any contractual obligation by the act of Submission. Entrants must provide any licenses, permissions, or releases to Competition
Parties upon request. Failure to provide such documentation or comply with any the foregoing requirements may result in the disqualification of your Submission. By entering your Submission, you represent and warrant that it complies with all Competition Rules set out in this document.
As between you and Competition Parties, you will own all intellectual property related to your Submission and shall retain ownership of such intellectual property. By submitting your Submission, you grant the Competition Parties a non-exclusive, worldwide license to use, edit, publicly perform, display, reproduce, transmit, sub-license, and distribute in all media formats that exist now or in the future the Submission in connection with (1) the Competition and the promotion of the Competition; (2) the promotion of future Caribbean Fashion and Arts Feature Festivals; and (3) the promotion of the Competition Parties’ Websites (collectively, the License).
The License shall commence on the date Submissions are received by to the CFAFF and shall continue indefinitely. You may revoke the License at any time by providing CFAFF with written notice provided, however, that if your Submission is selected as a “Official Selection”, “Shortlist” or “Winner” before you provide such notice, the license shall become non-revocable. The Competition Parties will not use your Submission for commercial purposes without your permission except as expressly set forth above. All rights not expressly granted by you with respect to your Submission are reserved. By entering your Submission, you represent and warrant that you have the right to grant the licenses set forth in this document.
Competition Parties shall be indemnified by you against harm from any losses, legal fees and ill repute arising from any third party action representative of any breach by you of misrepresentation, ownership of license, obligations in these Rules, violation of laws and infringement of copyright.
8. JUDGING AND AWARDS
CFAFF will select a panel of qualified judges to review each submission and thereby shortlist entries that will be chosen to be screened during the festival and retain final say on said submissions and their eligibility to be included in said festival and so also eligible for awards.
Upon request, each shortlisted Submission must provide the Competition Parties with any documentation reasonably requested. Failure to do so in a timely manner may result in disqualification.
Each group of Shortlisted Submissions for a particular Category will be judged by said panel of judges. Each winning Finalist will receive an award as outlined in this document. A panel of judges selected by the Contest Parties from multiple Juries will discuss the Category Winners.
Winners will be presented with a trophy or other recognition that has nominal monetary value.
The Competition Parties may require each Winner to complete, execute, and return an Affidavit of Eligibility, a Liability Release, and where lawful, a Publicity Release, as well as certain other documentation reasonably requested by The Competition Parties, within two (2) days of first attempted notification. Failure to respond to The Competition Parties in a timely manner or failure to return documents in a timely manner may result in disqualification with an alternate winner selected.
Where permitted by law, each Winner agrees to grant to The Competition Parties and those acting pursuant to its direction or control, the right to print, publish, broadcast and use, worldwide in any media now known or hereafter developed, including but not limited to the world wide web, at any time or times, his or her name, portrait, picture, voice, likeness and biographical information as news or information and for advertising, trade and promotional purposes without additional consideration, and without notification, review, or approval.
By accepting any prize or award, each Winner agrees that any Affidavit and/or Releases, and any grant of permission to use his or her name, portrait, picture, voice, likeness and biographical information, as stated above, may be secured by The Competition Parties electronically, for example but not limited to, by email or by facsimile, and such secured Affidavit and/or Releases and permission will have the same force and effect as if any of them had been secured in a written document which was executed by such person.
Further, by accepting any prize or award, each Winner releases and agrees to hold harmless the Competition Parties from any and all liability for any injuries, loss or damage of any kind to person, including death, and property, arising in whole or in part, directly or indirectly, from acceptance, possession, use or misuse of a prize, participation in any Contest related activity, or participation in this Competition.
11. LIMITATIONS OF LIABILITY
In no event will CFAFF or its affiliates, officers, employees or representatives be responsible or liable for any damages or losses of any kind arising out of your participation in this Competition.
If for any reason this Competition is unable to run as planned for any reason, or any other causes which, in the sole opinion of The Competition Parties, The Competition Parties reserve the right to cancel, terminate, modify or suspend the Competition. Notice will be posted via competition online channels.
13. DISPUTES; MANDATORY ARBITRATION
The Competition Parties’ decisions on all matters relating to this Contest are final and binding in all respects.
All issues and questions concerning the construction, validity, interpretation and enforce-ability of these Rules, or the rights and obligations of you and The Competition Parties in connection with this Competition, shall be governed by, and construed in accordance with, the laws of the Republic of Trinidad and Tobago, without regard to principles of conflicts of laws, and all proceedings, including proceedings to enforce this provision, shall take place exclusively in Trinidad and Tobago.
These Rules set forth the entire understanding between you and The Competition Parties regarding the Competition and may not be modified except in a writing signed by an authorized representative of The Competition Parties.